Maintenance under a service contract is a solution for plants that want to be sure that their drives, geared motors, motors and frequency inverters are regularly checked and the risk of sudden failures is reduced to a minimum. Instead of commissioning one-off "urgent" actions, you build a planned preventative system with SPEC SERWIS, based on a maintenance schedule and coherent service documentation.
What maintenance under a service contract involves
Under the service contract we agree with you the frequency and scope of checks tailored to the nature of your process. Inspections include, among other things, an assessment of the technical condition of drives, geared motors, synchronous and asynchronous motors, frequency inverters and motor starters, as well as mechanical, electrical and cooling elements.
During periodic service visits, SPEC SERWIS specialists:
- verify the condition of the equipment in terms of wear, overheating, leakage and abnormal vibration,
- check operating parameters (e.g. frequency inverter settings, currents, temperatures, loads),
- identify elements requiring replacement or additional diagnosis before a failure occurs.
All activities are carried out according to agreed procedures, which makes it easier to maintain consistent safety and quality standards in the plant.
Maintenance calendar and planning of service windows
For customers using contract maintenance, an individual maintenance calendar is prepared, linked to your production schedule. It allows service windows to be planned in advance, so as to limit the impact of downtime on current orders and production seasonality.
The maintenance calendar contains visit dates, the scope of planned activities and information on recommended spare parts. Thanks to this:
- your maintenance team knows in advance which devices will be switched off and for how long,
- it is easier to plan the budget and warehouse purchases (e.g. oils, seals, bearings),
- day-to-day service decisions are based on data, not on ad hoc interventions.
Benefits of maintenance under a service contract
Maintenance under a service contract allows you to move from a reactive "we fix it when it breaks" model to planned technical prevention. This is particularly important in plants where the failure of a single geared motor or frequency inverter can stop the entire line.
By choosing maintenance under a SPEC SERWIS service contract, you gain, among other things:
- a lower risk of sudden failures and costly downtime,
- better control over the technical condition of key drives,
- well-organised maintenance documentation, supporting audits and quality systems,
- constant access to the knowledge and recommendations of an experienced service team.
Based on the results of successive inspections, it is possible to gradually improve the service plan, identify critical devices for modernisation and better match the frequency of checks to real operating conditions.
FAQs – Maintenance under a service contract
Below you will find answers to the most frequently asked questions about maintenance under a service contract. They will help you understand what cooperation with SPEC SERWIS looks like in this model and what you can expect at the implementation stage and in subsequent support.
How often are inspections carried out under a service contract?
The frequency of inspections is agreed individually – it depends on the intensity of equipment operation, its criticality for the process and the environmental conditions. For some drives annual inspections are sufficient; for others – particularly heavily loaded or critical ones – quarterly or semi-annual inspections are recommended.
What does a standard inspection under a service contract include?
A standard inspection includes a check of the technical condition of the drives (mechanical and electrical), basic operational measurements and an assessment of operating parameters (e.g. of frequency inverters), verification of sealing and lubrication, and a visual check of connections and the installation. The scope can be extended, e.g. with vibration measurements, thermography or additional diagnostics at the customer's request.
How does maintenance under a service contract differ from a one-off service?
With a one-off order, the inspection is carried out "here and now", without a broader context for the entire machine park. Under a service contract, a maintenance calendar, coherent documentation and a set of recommendations are created, allowing the condition of drives to be managed over a longer time horizon – this is a systematic approach, not a purely intervention-based one.
Will I receive a report after each inspection?
Yes. After each inspection a report is prepared describing the activities performed, conclusions and recommendations. The documentation may also include photos, measurement results and a list of elements requiring replacement or observation. The reports form the basis for planning further actions and building the service history of the devices.
What does the cost of maintenance under a service contract depend on?
The cost of contract maintenance depends, among other things, on the number and type of devices covered, the agreed visit frequency, the scope of measurements and additional diagnostics, and the location of the plant. Once we have collected the basic data, we prepare a service contract proposal with a transparent scope of work and schedule.
How do you start cooperation in the "Maintenance under a service contract" model?
Simply contact SPEC SERWIS and provide basic information about your drive park and your expectations regarding the frequency and scope of inspections. On this basis we will prepare an initial proposal, discuss the details and propose dates for the first visits, which will become the starting point for further cooperation under the service contract.